Your organization can complete special projects at a reduced cost and convenience by collaborating with freelancers. In order to keep your business lean and efficient, you can hire freelancers to provide you with special skills on an as-needed basis. However, freelancers are independent contractors who set their own hours and often work on multiple projects at the same time because they are independent contractors. This might cause some project managers some pause, but by setting clear expectations and establishing a workflow that meets your company’s needs, you can effectively boost your company’s bandwidth and do more with less by using freelance help.
It is important to appoint someone to manage the relationship with freelancers in your organization before you add freelance help to your team. There will be no miscommunications or confusion as a result of this, which may result in conflicting feedback or different people answering the same questions a freelancer may have. It is important that this freelance manager is responsible for hiring freelancers, but internal team members could also be involved in this process. As well as issuing assignments and revising work, the manager is also responsible for approving the finalized work and issuing revision requests as necessary.
It is critical that your job description is as clear as possible, regardless of whether you are looking for someone to do graphic design or write blog posts. Finding the right freelancers for the job requires setting clear expectations in terms of the scope of work, the quality of the work, and the rate of pay up front. You should avoid creating job descriptions that are too general or vague. Due to the large number of applicants, it can be difficult to choose the most suitable freelancers to meet your needs among all the applicants. If you want to avoid any disappointments later on, you must be clear about the specific skills your project will require.
When you have selected your freelancers, it is important that you complete the on-boarding process before you begin working with them. In order to do this, you will need to execute a contract agreement detailing the terms of your work with your freelancers, obtain tax forms, and sign a confidentiality agreement. Establishing a process for handling billing and invoicing should be done as well as finalizing pay rates. Also, this is a good time to clarify any additional expectations or requirements of the job that were not included in the original job description, which needs to be clearly communicated.
It’s important to consider how freelancers communicate and how responsive you expect them to be when setting expectations and requirements. It is imperative that you set up a reliable method for allowing them to collaborate with other members of the internal team, if they need to do so. It is possible to facilitate private face-to-face meetings between remote freelancers and your internal team by using a number of free video conferencing tools. Alternatively, you may want to consider inviting freelancers to use your company’s internal messaging system in order for them to be able to easily discuss details regarding the project at hand using your internal messaging system. You should always be upfront about the frequency with which you expect freelancers to check in with you, since freelancers are often based in different time zones or work with several different clients at the same time.
Using a web-based project management platform or content management system keeps internal team members and remote freelancers on the same page. Tasks or assignments can be assigned to freelancers through these programs, deadlines can be set, and other workflow aspects can be managed. Additionally, there are also many platforms that allow you to search for freelancers and pay them online for the work they do. Any details that fall through the cracks are prevented by keeping everything in one place.
The following steps will allow you to quickly put in place a freelancing system that works well. You’ll have a routine way of finding and working with freelancers from now on, so you can scale up or scale down your projects as your organization’s needs change. You will be able to enjoy the flexibility and productivity that comes with working with freelancers if you prepare yourself beforehand.